Mason E-Files

Where Innovation Is Tradition

Posted January 4, 2012


Best Wishes for a Happy New Year

On behalf of George Mason University, view our best wishes to you for a Happy New Year at

Update: Shutdown Electrical Power Outages - January 5 and 6

On Thursday, January 5 and Friday, January 6 (rain dates will be next business days) from 5:00 am - 5:30 am there will be a power outage that will effect the following locations:

Aquia Data Center
Blue Ridge
Commons (Amherst, Brunswick, Carroll, Dickenson, Essex, Franklin, Grayson, Hanover)
Commonwealth Hall
Dominion Hall
East Building
Fenwick Library
Finley Building
Krug Hall
Lecture Hall
Northern Neck
Parking Lot H
Piedmont Hall
Rivanna Module
Shenandoah Parking Lot
Thompson Hall
West Building

If you have any questions contact James Kaminski, 993-2512.

Annual Elevator Hoistway and Pit Inspections

The Environmental Health and Safety Office (EHS) will conduct annual elevator hoistway and pit inspections at the Fairfax, Prince William, and Arlington campuses between January 3 and January 17.  Inspections will occur between 6:00 am and 2:00 pm. During inspections the elevators will be taken out of service. Notices will be posted on the front doors of each building and in each elevator lobby notifying occupants that the elevators are temporarily out of service. Every effort will be made to follow the schedule, however issues may necessitate a modified schedule. The schedule can be found at:

During the inspection, EHS staff and contractors from Simplex Grinnell will be working in the elevator machine rooms and in the elevator shafts to conduct their testing. This inspection is mandated by the Virginia Statewide Fire Prevention Code, and we appreciate your cooperation in this process. If you have any questions contact EHS at 993-8448.


HR and Payroll

Happy New Year from Wellness by Mason. Be a part of Mason’s Healthy U, a grass roots, interdepartmental collaboration to celebrate wellness at Mason.  Check the wellness calendar at for upcoming events.  Follow us on Facebook at

Resolution Solution Fitness Challenge. Your department has the opportunity to compete in a fitness challenge against other Mason departments. Join us to help Mason become healthier in 2012. Visit

CommonHealth's Moving Forward with Fitness. With Moving Forward with Fitness we want to help you break through the most common barriers to exercise - time, money, skill and enjoyment. This program, available through February 2012, includes simple ideas for building an active lifestyle. Call Bridget Peabody, 993-6764 to bring this program to your department.

Iron Mason. Iron Mason is a Mason Recreation incentive program that encourages members to step up their physical activity during the Spring 2012 semester. Participants will walk, run, swim and bike their way up to the traditional Iron Man distance. Visit

Save some Green, Bike to Campus. Mason has been designated as a Bicycle Friendly University by the League of American Bicyclists. Check out the Bicycle Commuter Benefit Program today and bike to work tomorrow.


Mason Recreation Winter Break Hours of Operation

Aquatic and Fitness Center (AFC):
Monday – Thursday: 6:00 am – 11:00 pm
Friday:  6:00 am – 9:00 pm
Saturday:  8:0 am – 7:00 pm
Sunday: 9:00 am – 9:00 pm
Click here to view the Pool Hours

Recreation and Athletic Complex (RAC):
Monday – Friday:  12:00 pm – 8:00 pm
Saturday – Sunday:  12:00 pm – 5:00 pm
The RAC will resume regular hours of operation on Sunday, January 22.

Skyline Fitness Center:
Closed December 21 – January 21. Skyline will re-open at 3:00 pm on Sunday,  January 22.

Follow us for weather related closings on Facebook: and Twitter: @GeorgeMasonRec


George Mason University Summer Camps and Youth Programs 2012

With summer a few months away, and eager parents looking to keep their children occupied and engaged, University Information has started collecting Summer Camp and Youth Program 2012 information for the web.

If you are planning to hold a summer camp session at George Mason University, email Angelique LeBlanc at with the following information by Tuesday, January 24:

Camp Director: Name, Cell Number, Email
Camp Instructor: Name, Cell Number, Email
Age Range:
Sponsoring Organization or Department:

If you have any questions, Angelique LeBlanc can be reached at: 993-1056. Summer Camps and Youth Programs being held on George Mason University's three campuses can be found at The web site will be updated with 2012 information in February.


Hours of Operation

Visit for the interim hours of operation. Click on the print tab at the top of the page for a print version. Email Suzy Wiedemann (Business/Project Manager, University Information) with any corrections or comments.



Family Event - Cookies with the Patriot / New Children's Mascot Book 

For all families and everyone: come see the Patriot, Mason's mascot, in front of the Bookstore in the Johnson Center, on Saturday, January 7, from 4:00 pm - 6:00 pm.  Join the Patriot for some fun, purchase his new illustrated book Hello, Patriot! and get it signed, take a picture with him, and enjoy some cookies and a drink.   
For the first time ever, Mason has a children's book that appeals directly to children, students, alumni, and others affiliated with Mason.  This new illustrated book Hello, Patriot! features Mason's beloved mascot, the Patriot. 

Follow the Patriot as he goes on a journey from Mason's classrooms to the Shack-a-Thon, from International Week to Mason Madness, and from the Patriot Center to The Center for the Arts.  Along the way, he enjoys the sights, sounds, diversity, and pride that make Mason such a special place. 

The book is available for purchase at the Mason Bookstore or online at Hello, Patriot! is great for little ones, students, alumni, and anyone who loves Mason.
Questions? Contact Debbie Williams in Auxiliary Enterprises Administration, at 993-5259 or



BYTE Week is Around the Corner

Training and Certification is offering workshops for faculty and staff to sharpen there IT skills. Come join us the week starting January 17 through January 20, for Build Your Technology and Teaching Expertise, BYTE Week.

There is something for everyone, so take a look at the workshops and register by visiting our website at


Equal Employment Opportunity and Sexual Harassment Prevention Training

The next two Equal Employment Opportunity and Sexual Harassment Prevention Training Sessions for Mason faculty, staff, and administrative faculty are:

Wednesday, January  11, 10:00 am - 11:00 am in Mason Hall, Room D201A
Thursday, January 26, 1:00 pm  - 2:00 pm in Mason Hall, Room D201A

The above schedule provides 2 different opportunities to take the course.  Each session is a single session (not consecutive) and approximately 1-hour in length.  For employees who are new to the University, in a supervisory role or up for promotion and/or tenure, are encouraged to register for one of these sessions.  Register on-line at

As a reminder, the Office of Equity and Diversity Services (OEDS) continues to offer Custom Training Sessions for individual departments, offices or centers.  Our topics include Diversity, Cultural Competencies, Sexual Harassment Prevention and Equal Opportunity, and American Disabilities Act and Employment.  If you would like to schedule a custom training, contact OEDS directly at 993-8730.


Fiscal Services

Fiscal Services Walk-in Assistance. Wednesdays from 1:30 pm - 3:30 pm in University Hall, Room 4139. Faculty and staff are welcome to stop by for assistance with issues related to eVA, Banner Finance, food and beverage, travel, reconciliations and PI Reports. No appointment is necessary. 

Fiscal Basics. Wednesday, January 4, 9:30 am - 11:30 am in University Hall, Room 2001. An introduction to fiscal processes at Mason including purchasing, travel, and Banner Finance.

Basic eVA Purchasing. Thursday, January 5, 9:00 am - 12:00 pm in University Hall, Room 2001. Hands-on workshop for utilizing Virginia's electronic procurement system to purchase most goods and services.

Purchasing Made Easy. Tuesday, January 10, 9:30 am - 11:30 am in University Hall, Room 2001. Provides general instructions related to purchasing items for $2,000 or more as well as use of the Payment Request form and the Mason P-Card (credit card).

PI Financial Reports. Thursday, January 12, 9:30 am - 11:00 am in University Hall, Room 2001. Hands-on training for using Discoverer reports to view financial transactions related to sponsored projects.

Contact Michael Wharton at 993-2089 for information or register online at:


Environmental Health and Safety (EHS) Office

EHS is offering the following training sessions. Registration is required. For complete training descriptions and to register, visit

January 4, Prince William, Occoquan Building, Room 110A
January 5, Fairfax, Police & Safety Headquarters, Room 230

Lock Out/Tag Out, 8:00 am - 9:00 am
Safety Refresher, 9:00 am - 10:00 am
Hazard Communication, 10:00 am - 11:00 am
Respiratory Protection, 11:00 am - 12:00 pm
Bloodborne Pathogens, 1:00 pm - 2:00 pm

It is the policy of George Mason University to provide reasonable accommodations for qualified persons with disabilities. If you need assistance or accommodations to fully participate in training, contact EHS prior to the training date. For non-English speaking employees, translation services may be available upon request. Note: training starts promptly and late arrivals will not be given credit for attending.


HR Learning

E-Verify Overview. Responsible for the new hire paperwork in your department? Join us for an overview of E-Verify, the quick and easy way Mason verifies each new hire's employment eligibility.  Join us on January 10 from 1:00 pm - 1:30 pm.

EPAF Training. Walk through Banner’s hiring process for part-time employees on January 10 from 1:30 pm - 3:30 pm.

eWork Upgrade: Lessons Learned. eWork users are invited to join HR & Payroll to discuss what worked or did not work during the eWork upgrade from 5.8 to 7.5.  Join us on January 10 from 2:00 pm - 4:00 pm.

Customer Service Certificate Program: Professional Communication (Verbal). Have you ever finished a conversation and felt like your message wasn’t heard?  Practice your verbal communication skills so you can deliver exceptional customer service with each interaction.  Join us on January 11 from 1:30 pm - 3:00 pm.

New SUPERvisor Series: Coaching Skills for Supervisors. All Mason supervisors are invited to explore the key strategies needed to be an effective supervisor-coach and get the most out of your staff on January 13 from 1:00 pm - 4:00 pm.

For more information, or to register, visit and click on Courses.