Mason E-Files

Where Innovation Is Tradition

ANNOUNCEMENTS

Next Publication of Mason E-Files, January 22

Important Java Patch Information

Auxiliary Enterprise Management Council Request for Funds

George Mason University Community Forum

Call for Directory Updates

Learning Services Crash Course in Academic Skills

Fiscal Cliff Impact on Pay

HR and Payroll

Leadership Legacy Nominations: 2013 - 2014 Cohort Deadline Extended to February 1

Commuter Choice Benefit Increased to $240 per Month

Mason Shuttles Service Updates

Submit Accolades to Mason News

Mason Dining

University Hall Information Desk Opening January 14

Environmental Health and Safety Office Annual Elevator Inspections

SMS in Conservation Studies Openings and Scholarships Available for Spring 2013

Do You Have a Teenager Who Is Receiving Mental Health Treatment?

Seeking Participants for a Psychology Study Investigating Memory Recall Across the Life Span

Important Changes Coming From the United States Postal Services

Travel Request System (TRS) Password Change

Network Upgrade for Planetary Hall (Science and Technology I)

Potomac Arts Academy Spring Class Registration

EVENTS

Association of Black Faculty, Administrators & Staff Community Lunch

Life Planning Seminar: Growing Younger: Healthier at Any Age

The Myth of Martyrdom: What Really Drives Suicide Bombers, Rampage Shooters, and Other Self-Destructive Killers

University Services - Career Fair

Men's Hoops 2nd Half Ticket Packages on Sale Now

TRAINING

Faculty and Staff, It’s That Time Again - BYTE Week

Office of Sponsored Programs Workshops

Assistive Technology Initiative Training: How to Create an Accessible E-Learning Course

HR Learning

Fiscal Services

Environmental Health and Safety Office

Free English Language Improvement Programs – January 28

Posted January 14, 2013

Announcements

Next Publication of Mason E-Files, January 22

Due to the Martin Luther King Jr. holiday, the next edition of Mason E-Files will be published on Tuesday, January 22. Submissions for the next publication will be due by close of business Thursday, January 17.

Contact Tremayne Robertson, efiles@gmu.edu, with any questions.

 

Important Java Patch Information

A critical patch to the Java software was released on Sunday, January 13, that is an important fix to security vulnerabilities in the software. This vulnerability would allow potential hackers to easily gain access to your system via Java. This patch protects you from hackers.

It is imperative that you visit the Oracle website to download this latest patch as soon as possible to protect your sensitive information.

For instructions on how to download the patch, which version to use, and how to find the necessary system information, visit the IT Security site at http://itsecurity.gmu.edu/Java-Update.cfm or the IT Services page at http://itservices.gmu.edu/alerts/.

For more information on this security patch and vulnerability, visit: http://news.cnet.com/8301-1009_3-57563730-83/oracle-releases-software-update-to-fix-java-vulnerability/ .

 

Auxiliary Enterprise Management Council Request for Funds

Last year the university reconvened the Auxiliary Enterprise Management Council (AEMC) and received 43 requests allocating over $400,000. The AEMC provides the opportunity for units to submit budget requests throughout the year for one-time funding proposals for projects, programs, etc. designed to enrich the student experience at Mason.

For the 2012-2013 academic year AEMC requests will be reviewed within two weeks after the following submission dates: January 16 and March 1. This is a great opportunity to take advantage of. We have no shortage of great ideas for programs, services, etc. that increase student satisfaction and student engagement. The AEMC provides dollars to pilot those programs and you have the ability to submit requests throughout the year.

For information/guidelines and examples of projects funded last year or to submit a request, visit http://ulife.gmu.edu/facstaff/aemc.php.

If you have questions, contact Rose Pascarell at rpascare@gmu.edu or Alissa Karton at akarton@gmu.edu.

 

George Mason University Community Forum

The George Mason Community is invited to a forum on Wednesday, January 30 at 7:30 pm at Kings Park Library Meeting Room, 9000 Burke Lake Road, Burke, VA 22015. Representatives from Mason's Facilities Administration and Government and Community Relations will share detailed information about current and upcoming construction projects. Topics include Roanoke River Road, Braddock Road, Campus Drive (impacting Route 123), Fenwick Library, and upcoming spring semester major events.

 

Call for Directory Updates

Each semester is full of transitions and changes in faculty/staff and locations. University Information is gathering information to update People Finder and the departmental directory

Use the update form on the People Finder website to add or remove faculty and staff members or update any information. 

  • To remove someone from the system, enter the name (in original name field), email address and department, and type: Remove, in the comments field.
  • To add someone to the system, include their name in the original name field, fill out the appropriate fields and type: New, in the comments field. 

If you have multiple changes to make, you are welcome to send them to masondir@gmu.edu. For new hires include the following information:

  • Name
  • G number (this is not published, but is used to manage the database)
  • Title
  • Department
  • Building and room number
  • Telephone number
  • Fax number
  • Mason email address
  • Mail stop number

To be included in People Finder and the departmental directory for the beginning of the spring semester, submit your updates by Wednesday, January 16.  People Finder is updated weekly, and the departmental directory is updated monthly. For any questions or comments email Suzy Wiedemann at masondir@gmu.edu or call 993-1005.

 

Learning Services Crash Course in Academic Skills

Improve your skills in time management, note taking, reading, memorization and exam strategies with this comprehensive workshop.

Workshops will be offered on the following days:

Wednesday, January 16; 1:00 pm - 4:00 pm; Student Union Building I, Room 3311

Thursday, January 17; 1:00 pm - 4:00 pm; Student Union Building I, Room 3129

To register, call 993-2999 or email lsstaff@gmu.edu.

 

Fiscal Cliff Impact on Pay

Although there have been some compromises with regard to the Fiscal Cliff, the 2013 employee FICA rate was not part of the deal. As a result, the payroll tax holiday of 2011 - 2012 has ended. Beginning with all pay received in 2013, the employee FICA withholding rate will revert back to its original (e.g. pre-2011) rate of 6.2% (up from 4.2% in 2011-2012).

Faculty and staff will see and feel the immediate 2% reduction in take home pay. New federal tax withholding tables have not been issued by the Internal Revenue Service (IRS) yet so it is unclear what the ultimate impact may be. Check the HR & Payroll homepage for updates as information becomes available.

 

HR and Payroll

Faculty Pay for Summer 2013. Beginning Summer 2013, faculty will receive pay based on all available payroll dates for the summer. Faculty teaching in Session A will now receive half their pay June 14 and the remainder, July 1. The goal is to provide faculty with consistent pay dates more synchronized with their work schedules. Information sessions will be available throughout this semester to address this change. Questions or concerns? Contact the Special Projects and Summer Term Office at 993-2300 or via email at habdi2@gmu.edu.

Fidelity on Campus Today. Fidelity representative, Jeff Jones, is on campus today (Monday, January 14) for individual consultations with members and non-members of the Fidelity Optional Retirement Plan (ORP) (faculty only) or Tax Shelter Annuity (TSA). To sign up for your consultation, call 800-642-7131 or register online at http://www.fidelity.com/atwork/reservations. See the full schedule of upcoming visits at http://hr.gmu.edu/benefits/retire/tiaa.php.

DMV2Go Coming to Mason. Take care of your Department of Motor Vehicle business at a convenient Mason location. Review the DMV2Go flyer for February dates, times, and locations when they will be in Arlington, Fairfax, and Prince William.

 

Leadership Legacy Nominations: 2013 - 2014 Cohort Deadline Extended to February 1

Applications for the 2013-2014 Leadership Legacy Program (LLP) are currently being accepted. This program is designed for Mason faculty and staff who are committed to furthering their leadership development. Applications need to be submitted online no later than Friday, February 1. Your name, title, and position along with your current CV or resume, a statement of interest, and any additional information for the selection committee is required for the application process. In addition, applicants need to have two completed online recommendations.

More information and details for application requirements, process and recommendations can be found at http://leadershiplegacy.gmu.edu.

 

Commuter Choice Benefit Increased to $240 per Month

Congress increased the Commuter Choice benefit from $125 per month to $240 per month through the end of 2013. Starting on February 1, full-time eligible employees will be able to receive up to $240 per month for public transportation and vanpooling.

If you have any questions about your fringe transit benefit, contact Parking and Transportation at transpo@gmu.edu or 993-2828.

Forms are available at: http://transportation.gmu.edu/commuterchoice.html.

 

Mason Shuttles Service Updates

From Monday, January 7 - Friday, January 18, the last departure for the Prince William shuttle will be at 7:10 pm from both the Fairfax and Prince William campuses. The last departure for the Mason to Metro shuttle will be at 7:00 pm from both the Fairfax Campus and the Metro Station. For a detailed schedule and more information on other routes, visit http://shuttle.gmu.edu/pdfs/winterbreak2012.pdf.

Winter Beak Shuttle Schedules:
Fairfax to Prince William: http://shuttle.gmu.edu/pdfs/fall12-spring13/fxtopw2012winterbreak.pdf
Prince William to Fairfax: http://shuttle.gmu.edu/pdfs/fall12-spring13/pwtofx2012winterbreak.pdf
Mason to Metro: http://shuttle.gmu.edu/pdfs/fall12-spring13/masontometro2012winterbreak.pdf
Metro to Mason: http://shuttle.gmu.edu/pdfs/fall12-spring13/metrotomaon2012winterbreak.pdf

If you have additional questions, email shuttle@gmu.edu.

 

Submit Accolades to Mason News

The next Accolades column for faculty and staff achievements will be published in the Faculty and Staff News section of Mason News on Friday, February 1. The deadline for submissions—professional achievements, publications, presentations, honors and awards—is Friday, January 25.

Send submissions to univnews@gmu.edu.

 

Mason Dining

The Rathskeller is open Monday - Friday from 11:00 am - 3:00 pm.

For all other dining locations and hours of operation visit the Hours tab at masondining.com.

 

University Hall Information Desk Opening January 14

University Information, a department within the Office of Communications and Marketing (formerly University Relations), is happy to announce the opening of the University Hall Information Desk. Opening of the information desk on the first floor lobby of University Hall is scheduled for January 14.

The new information desk will provide general information on all aspects of Mason including event information, directions, directory information, lost and found services, and a central location to file building related maintenance concerns for common areas.

The following are the hours of operation when classes are in session:

  • Monday, 9:00 am - 5:00 pm
  • Tuesday - Thursday, 8:00 am - 7:30 pm
  • Friday, 9:00 am - 3:00 pm
  • Saturday/Sunday, Closed

Raymond E. Harris, Information and Facilities Coordinator, will provide a high level of direct customer service in addition to campus information and visitor services to students, faculty, staff, alumni, donors and guests visiting University Hall. Information desk staff can be reached at 993-5600 or rharrisl@gmu.edu.

 

Environmental Health and Safety Office Annual Elevator Inspections

The Environmental Health and Safety Office (EHS) will conduct annual elevator hoistway and pit inspections at the Fairfax, Prince William, and Arlington campuses between January 2 and January 15. Inspections will occur between 6:00 am and 2:00 pm. During inspections the elevators will be taken out of service. Notices will be posted on the front doors of each building and in each elevator lobby notifying occupants that the elevators are temporarily out of service. Every effort will be made to follow the schedule however, issues may necessitate a modified schedule. 

This inspection is mandated by the Virginia Statewide Fire Prevention Code, and your cooperation in this process is appreciated. If you have any questions contact the Environmental Health and Safety Office at 993-8448.

http://ehs.gmu.edu/docs/efiles/Annual_Elevator_Inspection_Schedule_2013.pdf

 

SMS in Conservation Studies Openings and Scholarships Available for Spring 2013

Do you have students who are:

  • Excited about the environment, animals, and the outdoors?
  • Interested in exploring careers related to conservation, biodiversity, or sustainability?
  • Ready for the conservation challenge of a lifetime?

Then the Smithsonian-Mason Semester in Conservation Studies is right for them.

Student will receive:

  • VIP access to a learning community within the world-famous Smithsonian Institution
  • The opportunity to learn from scientists and educators at the cutting-edge Smithsonian Conservation Biology Institute research center
  • Outdoor, hands-on experience with animals, plants, and landscapes

The Smithsonian-Mason School (SMS) of Conservation is offering scholarships to students applying to the undergraduate spring 2013 semester. 

For further information and to apply, go to http://SMConservation.gmu.edu or email smithsem@gmu.edu. These funds are appropriate for students interested in Environmental Science & Policy, Sustainability, Conservation, Nature Photography, Communications, Global Affairs, and Biology.

 

Do You Have a Teenager Who Is Receiving Mental Health Treatment?

Do you have a teenager who is 13 -17 years old and is participating in any form of mental health treatment? If so, you and your teenager may be eligible to participate in a new research program geared toward preventing substance abuse, suicide, and HIV infection among teenagers. The study is being run by Drs. Christy Esposito-Smythers and Jerome Short in the Psychology Department at George Mason University. If interested, contact the study coordinator, Adam Miller at 993-9392, 1-877-574-2739 or projectshapegmu@gmail.com to receive a copy of our study brochure and learn more about participating in the study. This is the final opportunity to participate in this study.

 

Seeking Participants for a Psychology Study Investigating Memory Recall Across the Life Span

The study is being conducted by the Center for Neural Informatics, Structures, and Plasticity at the Krasnow Institute for Advanced Study (http://krasnow1.gmu.edu/cn3/). Participation will require a few minutes each day (from any location), and last approximately 1-4 weeks. The study is completely anonymous (no identifiable personal data is collected) and safe both physically and mentally. The aim of this project is to gain an accurate understanding of the frequency of human episodic and prospective memory. Episodic memories are recollections of past events. Prospective memories are recollections of future intentions. Specifically, we measure the probability of having episodic and prospective memories and their durations in everyday settings from various age groups to determine age-related changes in memory frequency that may occur. Requirements: If you are at least 26 years old, speak English fluently, with no memory/language impairment or diagnosed neurological condition, you can participate.

If interested, or would like more information, contact Robert Gardner at rgardne1@masonlive.gmu.edu.

 

Important Changes Coming From the United States Postal Services

Postage rates are scheduled to increase on January 27. Contact Mail Services at 993-2690 or visit http://about.usps.com/news/national-releases/2012/pr12_114.htm for more details. Business Reply Mail envelope design guidelines are scheduled to change on January 28. If your department regularly uses or relies on Business Reply envelopes for incoming correspondence, contact Steuart Webster at 993-2690 or swebste3@gmu.edu for additional information.

 

Travel Request System (TRS) Password Change

The log-in credentials for the Travel Request System (TRS) were synchronized with an individual’s Mason username (aka NETID) and password on Saturday, January 12.  The user will no longer have a unique TRS password.  The same credentials used to log-in to Mason email, Patriot Web, Blackboard, etc. will be used to log-in to the TRS.  The delegate functionality will not be impacted. 

The Travel staff is available to respond to any questions or concerns.

Regina Carter, rcarter9@gmu.edu, 993-2652

Penny Smith, psmit6@gmu.edu, 993-2623

Chris Wagaman, cwagaman@gmu.edu, 993-3464

 

Network Upgrade for Planetary Hall (Science and Technology I)

Network Engineering and Technology is planning a network upgrade for Planetary Hall. This upgrade will result in a rolling outage as each active jack is moved from the existing to new equipment. The new equipment will increase the available bandwidth to Planetary Hall and allow for the use of Voice over IP phones in the building. The upgrade is scheduled for January 14 starting at 10:00 am. This upgrade is being done during the day instead of after hours so that issues can be addressed immediately while engineers are on site.

If there are questions or concerns, contact network@gmu.edu.

 

Potomac Arts Academy Spring Class Registration

Do something creative and new this spring. Music, theater, and visual art classes for kids and adults start in February with Potomac Arts Academy. Programs are for all ages, from kids to senior citizens, including piano, theater, guitar, steel pan ensemble, voice, and more. Easy online registration is available at www.PotomacAcademy.org or www.AFYP.org for theater. Call 993-9889 to register and receive your 10% discount for Mason faculty and staff. Classes start in February, so register now.

 

Events

Association of Black Faculty, Administrators & Staff Community Lunch

The Association of Black Faculty, Administrators and Staff (ABFAS) will hold its community lunch gathering on Wednesday, January 16 from 12:00 pm to 1:15 pm in the African American Studies Resource Center: The Paul Robeson Room, George W. Johnson Center, Room 240A (phone: 993-4085) on the Fairfax Campus. For more information about the Association of Black Faculty, Administrators and Staff, visit our website today at http://abfas.gmu.edu. Thanks to all current members for your continued support of ABFAS.

 

Life Planning Seminar: Growing Younger: Healthier at Any Age

Join us January 16 from 12:00 pm - 1:00 pm to learn how to maximize your physical and mental health, so you can make the most of your life. Presented by CommonHealth, this program will cover staying mentally sharp, eating right as we age, finding meaning and joy at all ages and much more. Program participants will receive a colorful booklet full of information, resources and activities to assist you in living a healthier life, regardless of your current age. For more information visit the HR Learning website. This session will be videoconferenced to the Prince William and Arlington campuses.

 

The Myth of Martyrdom: What Really Drives Suicide Bombers, Rampage Shooters, and Other Self-Destructive Killers

On Friday, January 25 from 12:00 pm -1:30 pm, the Terrorism, Transnational Crime and Corruption Center (TraCCC) will host Dr. Adam Lankford's talk The Myth of Martyrdom: What Really Drives Suicide Bombers, Rampage Shooters, and Other Self-Destructive Killers. This event will be held in Founders Hall, Room 113, and is free and open to all interested parties. RSVP to traccc@gmu.edu. Click here to view the event flyer.

Dr. Lankford is an assistant professor of criminal justice at The University of Alabama. His recent book offers unprecedented evidence that many suicide terrorists are suicidal, in the clinical sense, and are not simply driven by ideology or commitment to the cause. This directly contradicts what most experts have insisted about suicide terrorists for decades.

 

University Services - Career Fair

On February 20 and February 21, University Career Services is hosting a free campus-wide career fair that is open to all students and alumni of George Mason University. The career fair is open both days from 11:00 am - 4:00 pm in the Johnson Center, Dewberry Hall. Up to 180 international, national and local employers are expected to attend. Over 2,500 students have attended each of Career Services’ past six career fairs.

This is a general career fair not limited to any industry or sector. It will feature for-profit, non-profit, and government organizations including General Dynamics, AOL, Macy’s, The Institute of World Politics, and The Urban Teaching Center.

 

Men's Hoops 2nd Half Ticket Packages on Sale Now

Lock in the best seats in the Patriot Center to see Mason men's basketball the rest of the 2013 season. Prorated season ticket packages guaranteeing you seats to each remaining home game are available. Also, the Second-Half Second-Chance plan that secures your seats to four of the biggest remaining weekend home games are available. For more information and to purchase your tickets today, call the Mason Athletics ticket office at 993-3270 or visit http://GoMason.com.

 

Training

Faculty and Staff, It’s That Time Again - BYTE Week

Build Your Technology & Teaching Expertise (BYTE) is Monday, January 14 through Friday, January 18 and includes workshops in Adobe Creative Suite 6; Courses 9.1; Microsoft Office 2010; and so much more.

Check the website for the list of workshops and to register: http://ittraining.gmu.edu/byte/default.cfm.

For additional information or questions, email Training & Certification at training@gmu.edu or call
993-3426.

 

Office of Sponsored Programs Workshops

PI Report Workshop. Wednesday, January 16, 9:30 am – 11:00 am, University Hall, Room 2001.  This hands-on workshop is intended for George Mason University sponsored project Principal Investigators (PI), faculty, and grant administrators. The session provides an overview of the Discoverer PI Reports used to view financial information for sponsored projects. The session will include:

  • An overview of the PI Reports and PI Reports by Month Range which display Banner financial data for sponsored projects.
  • A hands-on demonstration of viewing the reports and drilling for details for all charges including personnel charges.
  • Each participant will receive PI Report Quick Guides.

Time is available for questions and answers and for each participant to view the report(s) related to his/her project(s).

Contact Pat Sperry at 993-8929 or psperry@gmu.edu for additional information about Office of Sponsored Programs Training or visit us at: http://osp.gmu.edu/training/. Register online at http://ittraining.gmu.edu/workshops.cfm?function=calendar.

 

Assistive Technology Initiative Training: How to Create an Accessible E-Learning Course

Assistive Technology Initiative (ATI) is offering How to Create an Accessible E-Learning Course at two times to help you fit it into your schedule. They can be found at: http://ittraining.gmu.edu/default.cfm.

Classes are:
Monday, January 14; 1:30 pm-3:30 pm; Krug Hall, Room 102: Registration Required
Wednesday, January 16 - 9:30 am-11:30 am; Krug Hall, Room 102: Registration Required

 

HR Learning

Customer Service Certificate Program: Raising the Bar on Customer Service in Higher Education - Webcast. There is a growing recognition in higher education that improving customer service is a critical step to ensuring student success. Customer service expectations continue to increase and it is critical to meet that demand with a strong commitment to developing a culture of service. Each campus can join us on Tuesday, January 22 from 1:00 pm – 2:00 pm to learn about the service standards that matter the most in a University setting. You will also have the opportunity to ask the expert panel your most pressing questions.

Prince William: Customer Service Certificate Program: Professional Communication (Verbal). Have you ever finished a conversation and felt like your message wasn’t heard? Ever wondered why some people just don’t seem to get it? Practice your verbal communication skills so you can deliver exceptional customer service with each interaction. Join us on Friday, January 25 from 10:00 am – 11:30 am.

For more information, or to register, visit http://hr.gmu.edu/learning and click on Courses.

 

Fiscal Services

Fiscal Services Walk-in Assistance. Every Wednesday from 1:30 pm to 3:30 pm in University Hall Room 4139. Faculty and staff are welcome to stop by for assistance with issues related to eVA, Banner Finance, food and beverage, travel, reconciliations and PI Reports. No appointment is necessary.

Banner Finance and Reconciliation. Thursday, January 17, 9:00 am to 12:00 pm in University Hall Room 2001. This workshop for faculty and staff who work with budgets, financial activity and reconciliation provides an overview of the University's Banner Finance system and chart of accounts. It includes hands-on training to view reports generated by the system.

Reconciliation Practice. Thursday, January 17, 1:00 pm to 2:00 pm in University Hall, Room 2001. This hands-on workshop provides an opportunity to complete a sample reconciliation of financial activity for a university organization.

Purchasing Made Easy. Wednesday, January 23, 9:30 am to 11:30 am. This workshop provides information related to purchasing items for $2,000 or more, use of the Payment Request form and Mason P-Card (credit card).

Contact Michael Wharton at 993-2089 for information or register online at: http://ittraining.gmu.edu.

 

Environmental Health and Safety Office

Environmental Health and Safety Office (EHS) is offering the following training sessions. Registration is required. For complete training descriptions and to register, visit the EHS website (http://ehs.gmu.edu).

January 23, Prince William, Occoquan Building, Room 110A
January 24, Fairfax, Police & Safety Headquarters, Room 230

BSL-2 Biosafety Refresher, 12:30 pm - 1:30 pm
Laboratory Safety Refresher, 2:00 pm - 3:15 pm

It is the policy of George Mason University to provide reasonable accommodations for qualified persons with disabilities. If you need assistance or accommodations to fully participate in training, contact EHS prior to the training date. For non-English speaking employees, interpretation services may be available upon request. Note: training starts promptly and late arrivals will not be given credit for attending.

 

Free English Language Improvement Programs – January 28

Multilingual students, faculty and staff who would like to improve their English language skills are invited to attend the English Language Institute's free support services programs:

The English Conversation Program offers participants the chance to improve their speaking skills by meeting in a small group for English conversation practice each week.  Each group is facilitated by a conversation leader.  For more information or to sign up, contact Johanna Koh at jbyrne2@gmu.edu.

English Workshop Program offers seven, 12-week series, each focusing on different language skills.  No registration is required for grammar, pronunciation, spelling, idiom and discussion workshops.  Registration for public speaking and graduate writing workshops will be held at the first session. 

For more information, contact Melissa Allen at malle2@gmu.edu or go to:  http://eli.gmu.edu/gmu_comm/SupportServicesWorkshopsSP13.pdf.