Mason E-Files

Where Innovation Is Tradition

Posted January 22, 2013


E-Files Updates

As an improvement to the training and events submitted to E-Files, they will be connected to and featured in Today@Mason. They will be categorized as featured training and featured events.

The monthly calendar view will appear and each event or training will be connected individually. A quick and easy search can be done using the month view and selecting featured training or featured events as a category.

To submit suggestions or questions, email


Call for Directory Updates

Each semester is full of transitions and changes in faculty/staff and locations. University Information is gathering information to update People Finder and the departmental directory

Use the update form on the People Finder website to add or remove faculty and staff members or update any information. 

  • To remove someone from the system, enter the name in original name field, email address and department, and type: Remove, in the comments field.
  • To add someone to the system, include their name in the original name field, fill out the appropriate fields and type: New, in the comments field. 

If you have multiple changes to make, you are welcome to send them to For new hires include the following information:

  • Name
  • G number: this is not published, but is used to manage the database
  • Title
  • Department
  • Building and room number
  • Telephone number
  • Fax number
  • Mason email address
  • Mail stop number

People Finder is updated weekly, and the departmental directory is updated monthly. For any questions or comments email Suzy Wiedemann at or call 993-1005.


Homecoming 2013 Office Decorating Contest

Show off your school spirit by decorating your office and space. This year’s Homecoming theme is The Evolution of Greatness. Celebrate the history of Mason through the '60s, '70s, '80s, '90s and millennium years by competing in the friendly competition with colleagues across Mason.

Select a decade for your office decoration theme and claim your place in Mason history by designing the coolest decorations. Winning offices will receive a prestigious plaque to display in their office or space for all to see.

Awarded categories are:

Best Team Effort
•All staff members involved in the decorating process
•Every staff member’s area is decorated in some manner, i.e. door decorations or cubicle decorations

Best Overall Design
•Exhibits school spirit
•Incorporates theme

Entries must be received by Friday, February 1 and judging will take place on Monday, February 4.

For Homecoming 2013 information, click here. Questions, contact Christine Mutch: 993-3847 or

To register for the decorating contest visit:


Important Java Patch Information

A critical patch to the Java software was released on Sunday, January 13, that is an important fix to security vulnerabilities in the software. This vulnerability would allow potential hackers to easily gain access to your system via Java. This patch protects you from hackers.

It is imperative that you visit the Oracle website to download this latest patch as soon as possible to protect your sensitive information.

For instructions on how to download the patch, which version to use, and how to find the necessary system information, visit the IT Security site at or the IT Services page at

For more information on this security patch and vulnerability, visit: .


Submit Accolades to Mason News

The next Accolades column for faculty and staff achievements will be published in the Faculty and Staff News section of Mason News on Friday, February 1. The deadline for submissions—professional achievements, publications, presentations, honors and awards—is Friday, January 25.

Send submissions to


Accessing Your Electronic W-2 is Fast and Easy

Access your W-2 electronically. Visit PatriotWeb to view and print your IRS approved forms for tax filing.

Step-by-step instructions to access your W-2:

  • Log in to Employee Self Service, click Employee Services.
  • Choose Tax Forms, and then W-2 Year End Earnings Statement.
  • After reading the W-2 electronic statement, click Submit.
  • Select tax year 2012 from the drop down menu, then click Display.
  • Scroll to the bottom of the screen and choose Printable W-2.
  • Your electronic W-2 will then be converted into the IRS approved format and can be printed using the Internet browser.

For additional information on how to interpret the W-2, review Your George Mason University W-2 demystified and the FAQ’s. Details on paper W-2s are available on the Human Resources & Payroll homepage. If you have questions, contact the W-2 Hotline at 993-2311 or email


Quarterly Sprinkler System Inspections, Fairfax Campus

The Environmental Health and Safety Office (EHS) will conduct quarterly sprinkler system inspections at the Fairfax Campus between January 22 and February 8. Inspections will occur between 6:00 am and 2:00 pm. Inspections should not interfere with daily buildings operations and will not require an evacuation of the building. Every effort will be made to follow the schedule however issues may necessitate a modified schedule. To access the schedule, click here.

During the inspection, EHS staff will be working throughout the building inspecting equipment related to the fire suppression sprinkler systems. You will only be required to evacuate the building if the general building fire alarm is activated or you are advised to do so by a representative from EHS. This inspection is mandated by the Virginia Statewide Fire Prevention Code, and your cooperation in this process is appreciated. If you have any questions call 993-8448.


Mason Staff Seeks Departmental Involvement in Spring Staff Appreciation

The Mason Staff Senate coordinates staff appreciation events on the Fairfax, Arlington and Prince William campuses each year.  This year’s events are scheduled for March 12-15, the week of Spring break, and we are incorporating the opportunity for university departments to disseminate information about programs and services available for staff members.  Departments can either provide literature or other items to be given away or be on site to talk with staff members.

To learn more about how to get involved, contact Kathrin Breitt Brown, Staff Senate Administrative Assistant, at 993-4141 or


Do You Have Neck Pain?

Are you a healthy individual with neck pain for 3 months or more? If you are between the ages of 18 and 65, you may be able to participate in a neck pain study and receive a comprehensive cervical musculoskeletal examination and treatment. Healthy volunteers without neck pain are also needed. This study is currently open. Contact Dr. Lynn Gerber at 993-3070 or


Register Your Mason-Related Social Media Account

Mason’s social media team is currently compiling a list of official departments, colleges, and organization that have social media accounts. Our goal is to have a master list of active Mason social media profiles listed for others to easily find and stay connected.

Our unfinished list of social media accounts are available here:

Don’t see your department, college, or organization listed? If you are an administrator or know of a Mason related social media account, fill out this form to be added to our growing list:


Spring 2013 Parking & Transportation Update

As the beginning of the spring semester rapidly approaches, Mason students, faculty and staff are reminded that traffic on and around the Fairfax campus greatly increases, especially during the first few weeks of the semester. The following information is intended to serve as a campus parking and transportation guide and help minimize potential parking and traffic delays.

A valid parking permit is required to park outside of visitor areas. During the first few weeks of the semester, we suggest allowing an extra 30-45 minutes to arrive on campus. Though some parking spaces are more convenient to your destination than others, the Fairfax campus has more than enough total parking spaces to accommodate all vehicles. However, many General parking permit lots are still expected to fill at peak class times. Below is information about road construction, parking, shuttles, alternative transportation options, parking citation & appeal changes and finding parking & transportation information.

Click here for more information:


Mason Dining

Mason Dining is open regular business hours. Visit for all the details of hours of operation and dietary options.

Tuesday, January 22, the Bistro will have a welcome back lunch.

Thursday, January 24, the Bistro will celebrate January birthdays.


Alumni Association Scholarships Available

The Alumni Association is delighted to offer five scholarships for the 2013-2014 academic year: The Black Scholars Endowed Scholarship, The John C. and Louise P. Wood Undergraduate Scholarship, and the Peter C. Forame Student Leader Scholarship. To learn more and submit your application, visit Final deadline is: Friday, February 1 at 5:00 pm.

Contact Christine Mutch, 993-3847 or for more information.


Linden Van Pool

The Linden Van Pool is seeking riders for its commuter van. The van leaves the Linden Park and Ride Lot weekdays at 6:45 am and leaves from Mason at 4:30 pm. If you live in Front Royal, Bentonville, Linden, Strasburg, Stephens City, Winchester, Berryville, Luray or anywhere in the Shenandoah Valley. You can use your monthly $240 commuter benefit and need only ride two times per week.

If you have any questions, contact Rodger Smith at 993-3473 or


The Writing Center Reopens January 28

Road shows will commence the first week of classes. Tutoring will resume on January 28. To schedule a road show, faculty may email a request to Include Road Show Request in the subject line, course and section number, location, and two preferred dates. The tutoring schedule will be available prior to January 22. To make an appointment with a tutor visit

Contact: Dawn Fels: 993-8359,


Potomac Arts Academy Spring Class Registration

Do something creative and new this spring. Music, theater, and visual art classes for kids and adults start in February with Potomac Arts Academy. Programs are for all ages, from kids to senior citizens, including piano, theater, guitar, steel pan ensemble, voice, and more. Easy online registration is available at or for theater. Call 993-9889 to register and receive your 10% discount for Mason faculty and staff. Classes start in February, so register now.


Psychological Fitness for Seniors

Do you want to enhance your thinking, identity, moral health, behaviors, emotions, relationships, and sexual health?  A new mental health promotion class especially for seniors age 50+ is being offered through Mason's Center for Psychological Services to teach psychological principles to enhance psychological health.  This class is led by Diane Wagner, M.A., a doctoral student in clinical psychology, and supervised by Dr. Jerome Short, licensed clinical psychologist and Associate Professor,, who has taught and evaluated these evidence-based principles with individuals of all ages for over 20 years.  This 8-week non-credit class is being offered from 10:00 am to 11:00 am on Thursdays from February 21 until April 18 at the Mason Center for Psychological Services, a mile north of the Fairfax campus.  

For more information, visit or call the Center for Psychological Services at  993-1370.


Coca-Cola - Live Positively Campaign

Mason's partner, The Coca-Cola Company, recently launched a campaign to help America beat one of the most serious, complex issues of this generation – obesity.  In a series of new advertisements, they’re using their marketing power and scale to educate people about the importance of making informed choices and balancing calories in with calories out. 

Coca-Cola continues to educate, innovate and act to help people lead active, healthy lives. This year they plan to implement the Calories Count™ Vending Program nationally. Vending machine labels will feature calorie information for each beverage selection giving people the choices, information and encouragement they need to choose the beverages that are right for themselves. Also, The Coca-Cola Foundation will expand Coca-Cola Troops for Fitness, a program that supports the hiring of U.S. veterans to teach military style fitness classes, to key cities across the country in 2013.

Visit to watch ad and learn more.


EDIT 201 - Strategies for Online Learning Success

Are you wondering if online learning is right for you? This 1-credit course can help you find out.

Strategies for Online Learning Success is in a modular online format and is designed to provide students with the skills they need to succeed in the online environment. The course is self-paced, enabling students to proceed at their own speed. Once registered, students may start or stop any of the modules but must complete the course by the end of the semester. The course includes a combination of multimedia presentations, interactive exercises, electronic resources, videos and a final skills assessment to assess mastery. Students will also be provided with technical and content support.

Registration for Spring 2013 is open through January 29. Register now through Patriot Web.

Contact Lindsey Lowenberg, 993-8978,, for more information.


New Research Integrity & Assurance Website

Last year, careful analysis of research compliance at Mason led to the integration of several programs. The Office of Research Integrity & Assurance (ORIA) is a result of that analysis. ORIA promotes ethical and responsible conduct of research. OIRA provides policies, procedures, support, training and advice to researchers with compliance related to federal, state, university, and local regulations with regard to research.

ORIA has responsibility for:

  • Human Subjects Protection Program (IRB)
  • Animal Care Program (IACUC)
  • Conflict of Interest
  • Research Misconduct
  • Export Controls
  • Responsible Conduct of Research Education

A new website features these functions at The human subjects review board is now the Institutional Review Board (IRB). Several changes to the research compliance program are at the implementation stage including a faculty advisory board to guide policy development and an electronic protocol management system. 

If interested in serving as a faculty adviser for policy development, or you have questions, contact Aurali Dade at



Visit Today@Mason for the featured events this week.


Visit Today@Mason for the featured training this week.