Mason E-Files

Posted May 20, 2013


Next Publication of Mason E-Files, May 28

Due to the Memorial Day holiday, the next edition of Mason E-Files will be distributed on Tuesday, May 28. The deadline for submissions will still be close of business on Thursday, May 23.


Save the Date: Fall Convocations

Before you head off for the summer, keep in mind two big dates that will happen in the first semester of 2013-2014:

The Mason Preamble New Student Convocation. All faculty and staff are invited to participate in the New Student Convocation on August 23 at 9:30 am. Faculty and staff are invited to participate in the procession in to the Patriot Center (plan to arrive no later than 9:15 am). Wear green and gold Mason gear and receive a new student convocation special pin.

Winter Graduation. Based on the success of our first December convocation, we will continue this tradition under a new name the Winter Graduation. The date is December 19 at 1:00 pm. Plan to arrive by 12:45 pm to participate in the procession.

Marshals are needed for each event. If you are interested, contact Janette Muir, Associate Provost for Undergraduate Education (


Facilities Services Now Offers E-ZPass for Trips Made Through Motor Pool

When requesting a vehicle for a trip, you may request an E-ZPass. Click here for a list of the thirteen toll roads in Virginia and the other states that use E-Zpass.

E-ZPass is the electronic toll collection system that makes paying tolls fast and easy. When you travel through an E-ZPass toll facility, an antenna at the toll plaza reads the information contained in your transponder.

If you have any questions, concerns, our would like to place a trip request, contact our office at or call 993-2442 .


Travel Approval Required Before Trip Begins

Mason travelers are reminded that travel must be approved in writing by both the supervisor and Senior Approving Official before the trip begins in any of the following circumstances:

  • Commercial air travel
  • Total trip cost estimated to exceed $500
  • Lodging above the basic rate

A Request and Authorization to Travel form generated by the Travel Request System (TRS) must be signed and dated by the traveler, his/her supervisor and the appropriate Senior Approving Official before the trip begins.

Travel transactions are thoroughly scrutinized by Federal and State auditors. Reimbursement of travel expenses may be denied without this advance written approval.

These requirements reflect Commonwealth of Virginia travel regulations. As a public university receiving State funding, Mason must comply with all State travel regulations and may not exempt any traveler or situation.

Additional information is available in Mason's Travel Policies and Procedures Manual.


EDIT 201: Strategies for Online Learning Success, Summer Session B

Are you interested in taking an online class, but not sure what to expect? Then EDIT 201 is right for you. This 1 credit course is offered in a modular, online format and is designed to provide students with the skills they need to succeed in the online environment. Offered through the Learning Technologies Division, the course is self-paced, enabling students to proceed at their own speed. Once registered, students may start or stop any of the modules but must complete the course by the end of the semester in which they are registered. The course includes a combination of multimedia presentations, interactive exercises, electronic resources, videos and a final skills assessment to assess mastery. Students will also be provided with technical and content support. Register for Summer Session B, CRN 41706, offering of this course via Patriot Web.


Online Protocol Management System for Institutional Review Board

The Office of Research Integrity & Assurance (ORIA) and Institutional Review Board (IRB) are pleased to announce the adoption of the IRBNet suite of tools, accessible via the internet, bringing electronic protocol management, on-line submissions and many important research oversight features to the Mason research community. ORIA, the IRB, and the research community have recognized the need to reduce manual and paper-based procedures, streamline protocol submission and review processes and leverage today's best technologies throughout the research lifecycle. ORIA's adoption of IRBNet brings the Mason community a robust set of electronic tools supporting the management, submission, review and oversight of our research protocols. Some of IRBNet's features include electronic document management, web-based protocol sharing and collaboration, automatic notifications, electronic submissions and reviews, integrated training and credential management, and important audit capabilities including electronic revision histories, electronic signatures and event tracking.

IRBNet will go live June 6. After that, the full suite of tools will be available for all Mason researchers.


HR and Payroll

Health and Flex Open Enrollment Ends this Friday, May 24. During this last week of open enrollment, we want to highlight ALEX. ALEX is an online, interactive tool that asks questions about your individual needs, and then provides a comparison of the plans and estimates the lowest cost plan option for you. If you have questions about ALEX or open enrollment in general, check out this pre-recorded online briefing or call Human Resources & Payroll at 993-2600 and ask to speak to a member of the Benefits Team.

DMV2Go is Coming to Mason in June. Take care of your Department of Motor Vehicle (DMV) business at a convenient Mason location next month. DMV2Go is returning to Arlington, Fairfax, and Prince William. For dates and details, visit HR & Payroll Work/Life.


Mason Dining Summer Hours of Operation

Summer hours of operation begin May 20. Visit under the hours tab to see what locations are open. The Rathskeller will have $7.00 meal specials every day that include a drink.


Summer Term Registration

Summer Session A classes begin today. Registration for summer is ongoing with the last day to add/drop for Session A being May 24. For a list of courses or more detailed information, visit Questions? Call 993-2300 or email us at


Summer Term Payments

Payments are due on May 20 for registrations made through May 19. For any registration made after that, payments are due on the fifth business day. See for additional information.


Apple Federal Credit Union

MyRewards Visa. Earn 10,000 bonus points, no annual fee, no cap on rewards and lines up to $35,000.

Earn points on the things you buy most:

  • 3X points on gas
  • 2X points on groceries
  • 1X points on everything else

Plus, now you can earn 10,000 Bonus Points. Simply open your MyRewards Visa by June 30, and spend $1,000 on purchases. Redeem your points for cash back, gift cards, travel, merchandise or charity.

Earn $50 with an Apple Checking Account. Open a new Checking and free Visa Check Card by June 30 and receive $50 following your first credit (non PIN-based) transaction of $25 or more by August 31. Mention promo code MY50.

For details, visit or the Mason Branch in the Johnson Center.


Summer Programs at Potomac Arts Academy

Summer programs for all ages are available at Mason's Potomac Arts Academy. Programs for children include Ovations Strings Academy, Choir, Composition, Guitar, Computer Game Design, Film & Video Production, Piano, Jazz, Percussion and more. Adult programs are also available for music teachers and musicians alike. Call 993-9889 or go to for more information.


Community Supported Agriculture Program

George Mason University is proud to partner with Bull Run Mountain Farm for its Community Supported Agriculture (CSA) program this year. This type of program enables shareholders to pay their farmer a share at the beginning of the season in exchange for a weekly box of fresh, Virginia-grown vegetables.

  • The cost will depend on the size of share you get. You can find the options here:
  • The rates on this site are set for Mason community members (we will not be charged an additional fee for delivery or credit card payment processing).
  • Here's a link to examples of vegetable shares from 2011 to give you a sense for what you might get each week:
  • The drop-off/pick-up spot will be in the temporary parking lot in front of University Hall. The time will be from 2:00 pm to 4:00 pm.
  • You can sign up for the share using this link:
  • Contact Danielle Wyman for additional details at or 993-7725.


Outreach Database

Do you need mailing addresses or email addresses for invitations, publications, newsletters, or some other form of publicity?

University Information maintains contact information for individuals belonging to over 200 groups in the Outreach Database. These groups are both internal and external to Mason.  This information is provided to faculty and staff free of charge upon request.  A minimum of three business days is required to complete all requests.

Categories of the groups included in the Outreach Database are:

  • Business
  • Chambers of Commerce Board of Directors
  • Community/Service Groups
  • Economic Development
  • Education
  • External Boards
  • George Mason University Groups
  • Government
  • Libraries
  • Literature
  • Professional Associations
  • Safety Officials
  • Science Groups
  • Special Interest Groups

To request information from the Outreach Database, visit or contact Dennis Kisielewski (


Hours of Operation

Visit for the summer hours of operation. Click on the print tab at the top of the page for a print version. Email Suzy Wiedemann (Business/Project Manager, University Information) with any corrections or comments.



Visit Today@Mason for the featured events this week.

Brown & Brown Distinguished Speaker Series: Gary Perlin of Capital One

University Life Diversity Golf Classic

26th Annual Patriot Club Alumni-Athlete Golf Outing Sponsored by the Anderson Company

21st Annual Washington Health Policy Institute (WHPI)

Life Planning Seminar: A Guide for Caregiving

Mason Sustainability Institute Introduction to Canning Workshop

The Humanities and Technology Camp

Critical Issues in C4I Symposium

DI2E Plugfest, in Conjunction with George Mason University-AFCEA Symposium



Visit Today@Mason for the featured training this week.

WAVES: Stalking Stops @ Mason

Fiscal Services

Environmental Health and Safety Office

HR Learning

Budget Office Walk-In Assistance

Office of Sponsored Programs Workshops

Office of Equity and Diversity Services