Mason E-Files

Posted June 10, 2013


High School Graduation Traffic Alert

High school graduations at the Patriot Center begin this month. Mason is host to more than a dozen area high school graduations this year with attendance at the ceremonies ranging from 2,000 to 6,000 graduates and their family members. Each ceremony lasts approximately two hours.

Be prepared for heavier traffic up to 90 minutes prior to each ceremony and allow more time to drive to and from campus. Parking and Transportation Services encourages staff and students to use the Rappahannock River Parking Deck or the Field House parking lots to avoid traffic. Mason will be best accessed through entrances off of University Drive or Roberts Road. Check the Building Patriot Pride website and Parking and Transportationís Facebook and Twitter pages for updates on conditions on and around campus.

Contact Parking Services at or 993-2710 with questions.

The schedule of graduations and expected attendance for June 10-19 is as follows:

Monday, June 10
10:00 am Freedom (LCPS) (3,100)
2:00 pm Stone Bridge (3,900)
7:00 pm Briar Woods (3,000)

Thursday, June 13
9:30 am Robinson (5,400)
2:00 pm Falls Church (2,000)
7:30 pm Chantilly (5,400)

Friday, June 14
9:30 am Oakton (4,050)
2:00 pm West Springfield (4,250)
7:00 pm Gar-Field (5,300)

Saturday, June 15
2:00 pm Osbourn Park (4,500)
7:00 pm Thomas Jefferson (3,700)

Monday, June 17
9:30 am South County (4,250)
2:00 pm Robert E. Lee (3,600)
7:30 pm Westfield (4,050)

Tuesday, June 18
9:30 am Centreville (4,350)
2:00 pm West Potomac (2,500)
7:30 pm Herndon (3,500)

Wednesday, June 19
9:30 am Lake Braddock (6,000)


Shenandoah River Lane Closure & Detour: June 11-12

Shenandoah River Lane will be closed June 11-12 between Krasnow Institute and Patriot Circle. There will be a detour through Rockfish Creek Lane (in front of the Krasnow Institute) and through the Facilities Management area. Use extreme caution as you drive through Facilities as it is an active work area.

It is advisable to avoid the Shenandoah River Lane entrance off Roberts Road during these two days.

For more information on construction updates, visit the Building Patriot Pride website,, or email


New CHSS Senior Associate Dean

College of Humanities and Social Sciences (CHSS) is pleased to announce that Robert Matz, Ph.D., currently chair of the English Department, has accepted the position of Senior Associate Dean for Curriculum and Technology in CHSS. He will assume his duties beginning July 1. Join with CHSS in welcoming Dr. Matz to his new position.


Reduced Hours for Robinson Copy Center

Starting June 10, the Robinson Copy Center (Robinson Hall, Room B301) will be operating with reduced hours for the summer session. The new hours of operation will be 8:30 am to 3:00 pm, Monday through Friday.

During the summer, the Johnson Center Copy Center will remain open from 8:30 am to 5:00 pm, Monday through Friday. As always, convenience copiers (operated with a departmental photocopier card, cash copy card or Mason ID) will be available outside the Robinson Copy Center and Johnson Center Copy Centers.

The copy center will return to its regular business hours (8:30 am to 5:00 pm, Monday through Friday) on August 26.

Any questions or comments may be directed to the Print Services Administration Office at 993-2550.


IRBNet Now Available for All Institutional Review Board Submissions

IRBNet is now available. Beginning June 6, all protocols and communications will be managed electronically via IRBNet at You may self-register and immediately begin using the new system.

Upon accessing the site simply click on New User Registration in the top right corner. You will be prompted to select a user name and password and enter your contact information. Select George Mason University IRB, Fairfax, VA as your local institution. The forms remain the same; you may submit previously downloaded forms through IRBNet. Simply upload the forms without signing (all signatures are now digital through IRBNet).

Contact for a copy of the IRBNet training materials to help you get started with instructions.

As a service to researchers, ORIA (Office of Research Integrity and Assurance) will also upload all of your previous submissions during the course of the summer. You will be contacted by the office once your previous application is uploaded.

Additional Information:


SkillPort Online Training Will be Down for One Day

The SkillPort (Online Tutorial System) is being upgraded on Friday, June 14 and therefore you will not be able to access e-learning on that day. This outage will run from 8:00 am to 6:00 pm.

If you have any questions, contact the Training & Certification Office at or 993-3426.


Updated University Policy 2207: Inclement Weather/Emergency Closure

University Policy Number 2207 has been updated on the University Policies website, This policy update from the Human Resources & Payroll and Environmental Health and Safety Offices provides the most recent procedures in case of an inclement weather or emergency closure.

For any questions contact Elizabeth Woodley, Interim Policy Manager, at


New University Policy 3007: Dual Graduate Degree Program Arrangements

The new University Policy Number 3007 has been uploaded to the University Policies website, This policy from the Graduate Council and the Office of University Registrar provides guidelines and procedures for dual graduate degree program arrangements, including dual master's and dual master's/doctoral program arrangements. Dual degree arrangements allow students to pursue related fields of study in a cost- and time-efficient manner, while providing opportunities for George Mason University to collaborate with other distinguished institutions around the world.

For any questions contact Claudia Rector, Assistant Provost, at


Increased Bee Activity Not Cause for Alarm

The roof of the Rappahannock parking deck is now home to an active apiary (a honey bee yard), which is a teaching laboratory for educational programs at Mason. The program and bees are doing well in this expanded location, which was approved by university offices and officials.

During the spring and summer, bees naturally become more active and some colonies look for opportunities to expand. Though the bees may be visible in large numbers and sometimes cluster in a single location, they are not aggressive or prone to stinging during this process.

If such activities become a nuisance or if large stable clusters are spotted, advise the Mason Police Department at 993-2810, or a member of the facilities and grounds staff. They are supportive of the Bee Initiative at Mason and will contact the bee keeping partners.


Mason Staff Senate Seeks Departmental Involvement in Summer Staff Appreciation Events

The Mason Staff Senate has scheduled the summer Staff Appreciation Coffee Klatch for the following dates/venues:

Wednesday, July 17; 9:30 am to 11:30 am; Arlington Campus, Founders Hall, Multipurpose Room 125
Wednesday, July 24; 9:30 am to 11:30 am; Prince William, Bull Run Hall, Atrium
Wednesday, July 31; 9:30 am to 11:30 am; Fairfax Campus, Student Union Building I, Patriot Lounge

University departments can register for a table to disseminate information about programs, services, events and other activities available for staff members, either in their professional or personal lives. Departments may participate in one of two ways: by staffing a table at the event or by having literature (or other items) available for staff to pick up at the event.

Contact Kathrin Breitt Brown at or 993-4141 for more information or to register.


Global Professional Staff Exchange Program–Due Date for Fall Applications Nears

The Office of Global and International Strategies and the Mason Staff Senate are teaming up for an innovative program to send staff members on an expense-paid trip to host universities around the world. Applications are being accepted for the first staff member to visit the University of Hohenheim, Germany, in fall 2013. The due date for applications is Friday, June 14.

Visit for more information or contact Rita Rowand at or 993-5146.


Mason Staff Senate Nominations Open

The Mason Staff Senate will accept nominations for Staff Senate seats from June 17 to June 27 at 5:00 pm. Staff Senators serve as the voice of classified staff and nonstudent wage earners, representing concerns to the administration, working to educate staff on issues having an impact on their work/life, and holding appreciation events.

Senators should determine, with supervisor support, the level of involvement above and beyond the stated requirements. All full or part-time classified staff and non-student wage earners are eligible to run for a seat. To nominate yourself or a co-worker, visit and download a nomination form. All nominations must be submitted electronically using the nomination form.

Seats are currently available on the Fairfax, Arlington, and Prince William Campuses. Elections will be held July 8 through July 18.

For questions, contact Joey Carls at or 993-9162; or Kathrin Breitt Brown at or 993-4141.


Electrical Outage Shutdown in the Performing Arts Building

From 1:00 am on Wednesday, June 19 to 6:00 pm on Saturday, June 22, the de Laski Performing Arts Building will be without power as the electrical service is replaced.

If you have any questions or concerns, contact Tad Drerenberger at


Fenwick Library Addition Construction Update

Construction work continues on fencing around the Library's construction site perimeter, laying the alternate sidewalk between Fenwick Library and the Clock Tower Plaza, and fireproofing Fenwick Library Wing A and Wing B corridors/hallways on the first and second floors.

The Wing A second floor corridor will be closed during the majority of the fireproofing project: use the first floor Wing A corridor to access Wing B.

Check FOCUS (Fenwick Addition News) for additional information about the Fenwick Library Addition project.


HR and Payroll

Mason Faculty/Staff Book Scholarship: Deadline Extended. Applications for Masonís competitive $250 Faculty/Staff Book Scholarship are due by Monday June 17.

Reminder: 12-Month Faculty Leave Year Ends on June 24. June 24 is the last date for faculty to use their Annual Leave before the carry over. 12-month faculty may carry over 21 days (168 hours) of annual leave. More information available in Policy 2205 and Types of Leave chart. Questions? Call Payroll at 993-2751.

Mason Star Submissions Due. If your department has recognized any faculty or staff in FY2013 (July 1, 2012 - June 30, 2013) with an award not processed through HR & Payroll, submit the award name and recipient(s) by Friday, June 21 to so they can be included our annual newsletter, The Mason Star.

DMV2Go is Back. DMV2Go is returning to Arlington, Fairfax, and Prince William. Dates and details at HR & Payroll Work/Life.

Stress Reduction Session. Chill out with some stress reduction techniques on Wednesday, June 12 at 12:00 pm. Details at HR Learning.


Nature Lovers and Gardening Experts/Novices Wanted

Are you interested in gardening, environmental stewardship, or beautifying our campus? If so, consider getting involved with Mason's Innovation Food Forest permaculture project.

Permaculture is an approach to landscaping that aims to create an ecosystem at once lovely and capable of producing healthy food (for humans and wildlife) perennially. This spring, planting has begun on a permaculture food forest next to Innovation Hall on the Fairfax campus. With support from the Office of Sustainability's Patriot Green Fund, the Innovation Food Forest will not only enhance the campus experience but serve as an educational demonstration project and enhance wildlife habitat on campus.

Volunteers are needed for garden work such as mulching, planting, weeding, and pruning Ė no experience required, though we welcome those with specialized skills. Website content development, educational signage assistance, and survey development are also needed.

To volunteer or find out more, contact us here.


Symantec Endpoint Protection Update

The IT Security Office is in the process of updating Symantec Endpoint Protection to version 12.

Symantec Endpoint Protection will be pushed out over the next few weeks by department. Each push will occur at 8:30 am. This week Symantec will be pushed to:

June 11 at 8:30 am
Laboratory Safety
New Century College
Occupational Health
Office of Disability Services
Office of Research Subject Protection
Parking Services
Patriot Center
Philosophy and Religious Studies

If you are connected to MESA domain, you do not need to do anything. You will get a pop-up stating that Symantec will commence installation; this is standard and just requires a restart of your system.

For questions, contact the ITU Support Center at 993-8870 or via email at

System Administrators, contact the IT Security Office for additional information.



Visit Today@Mason for the featured events this week.

Recognition Reception for Joy Hughes

International Association of Administrative Professionals Mason Chapter Meeting

Candidate Forum: Vice President of Research & Economic Development

15 Minutes with POTUS: A Policy Briefing Competition

Do I Have a Choice? A Saga of Socially Sanctioned Sexual Servitude

Travel Services Open House

Farewell Open House for Elizabeth Bernard



Visit Today@Mason for the featured training this week.

IT Training and Certification Workshops

Fiscal Services

Environmental Health and Safety Office

HR Learning

Budget Office Walk-In Assistance

Office of Sponsored Programs Workshops