Mason E-Files

Posted June 17, 2013


Mason E-Files Will Transition Into Mason News

On July 1, Mason E-Files will transition into Mason News. This will enable us to more efficiently distribute the announcements, reach a broader audience, and simplify the processing of announcement requests. Mason community members will have an enhanced interface that includes the ability to search Mason E-Files based on key words or topics. Events and training will continue to be listed in Today@Mason, remain searchable based on topic and no longer be listed in Mason E-Files.

A link to Mason E-Files, as well as the events and trainings in Today@Mason will continue to be sent via email each week to faculty and staff during the transition. Updates to the Mason E-Files policies and procedures are coming soon. Review current policies for submitting an announcement at Review policies and procedures for submitting an event or training request for Today@Mason.

Contact Dennis Kisielewski at 993-8693 or with questions.


High School Graduation Traffic Alert

High school graduations at the Patriot Center are taking place this month. Mason is host to more than a dozen area high school graduations this year with attendance at the ceremonies ranging from 2,000 to 6,000 graduates and their family members. Each ceremony lasts approximately two hours.

Be prepared for heavier traffic up to 90 minutes prior to each ceremony and allow more time to drive to and from campus. Parking and Transportation Services encourages staff and students to use the Rappahannock River Parking Deck or the Field House parking lots to avoid traffic. Mason will be best accessed through entrances off of University Drive or Roberts Road. Check the Building Patriot Pride website and Parking and Transportationís Facebook and Twitter pages for updates on conditions on and around campus.

Contact Parking Services at or 993-2710 with questions.

The schedule of graduations and expected attendance for June 17-19 is as follows:

Monday, June 17
9:30 am South County (4,250)
2:00 pm Robert E. Lee (3,600)
7:30 pm Westfield (4,050)

Tuesday, June 18
9:30 am Centreville (4,350)
2:00 pm West Potomac (2,500)
7:30 pm Herndon (3,500)

Wednesday, June 19
9:30 am Lake Braddock (6,000)


New Team Members Added at the Mason Inn

We have a few recent additions to the management team at the Mason Inn that will work with all of our University partners.

Katherine (Iby) Setzer is our a new Sales Manager that will work with most departments and colleges. She was formerly the Assistant Director-Events Manager for the Office of Admissions at Mason. Iby can be reached at (703) 865-4582 or

Steve Mathwin is our new Senior Conference Services Manager who will work on planning selected large University events. Steve can be reached at (703) 865-4139 or

Iby and Steve look forward to working with our University partners. For questions about The Mason Inn feel free to call Lyn Locke, Director of Sales and Marketing at (703) 865-4532.


Fall 2013 URSP New Application Deadline

The Office of Student Scholarship, Creative Activities, and Research (OSCAR) is accepting applications for the fall 2013 Undergraduate Research Scholars Program (URSP). New applications deadline for fall 2013 is Wednesday, July 17 at 5:00 pm. The URSP is designed to give undergraduates an authentic research, creative, or scholarly experience under the guidance of a mentor. Visit to learn more and to find the student and mentor applications.

Go here to learn about the current and past projects undertaken by students and mentors in the Undergraduate Research Scholars Program (URSP).

Contact OSCAR at if you have any questions.


Love BBQ and Fireworks? Celebrate with International Students from Russia

The Center for Global Education is hosting a group of 22 students and two faculty members from the Department of Political Science, Moscow State University, from June 30 until July 14.

We are looking for individual students or faculty who want to share an all-American experience with our Russian guests on Thursday, July 4. Hosts will pick up our guests from the Mason dorms and return them to campus at the end of the day. The students are proficient in English.

Are you interested in sharing July 4 with our guests from Russia? Don't hesitate and contact Shanaz at 993-2154 or


Due Date for Global Professional Staff Exchange Program Applications Extended

The Office of Global and International Strategies and the Mason Staff Senate are teaming up for an innovative program to send staff members on an expense-paid trip to host universities around the world. Applications are being accepted for the first staff member to visit the University of Hohenheim, Germany, in fall 2013. The due date for applications has been extended to Friday, June 21.

Visit for more information or contact Rita Rowand at or 993-5146.


Seeking Female College Students to Participate in a Study

Seeking female college students between the ages of 18 and 25 to participate in a study focused on body image, weight, and appearance.

Women interested in participating in this study will need to meet the following criteria:
*Have been born in the United States or lived in the United States for at least 10 years
*Experiencing no current major life stressors

Participants will be entered in a raffle for the chance to win one of two $50 gift certificates to Amazon for their participation in this study.

If you are interested in participating, go to to complete the online survey. If you have any questions or concerns, contact Amanda Gordon, M.S. at The survey should take approximately 30 minutes to complete.


Apple Federal Credit Union

HELOC Rates Frozen Until 2015. Credit card bills can add up, wedding plans are made or major home repairs arise, but a Home Equity Line of Credit (HELOC) could help assure your financial footing.

Apply online at by December 13, and you'll lock those funds at rates as low as 2.74% APR until January 2015.

MyRewards Visa. Earn 10,000 bonus points, no annual fee, no cap on rewards and lines up to $35,000.

Earn points on the things you buy most:

  • 3X points on gas
  • 2X points on groceries
  • 1X points on everything else

Plus, now you can earn 10,000 Bonus Points. Simply open your MyRewards Visa by June 30, and spend $1,000 on purchases. Redeem your points for cash back, gift cards, travel, merchandise or charity.

For details, visit or the Mason Branch in the Johnson Center.


HR and Payroll

Mason Star Submissions Due Friday. If your department has recognized any faculty or staff in FY2013 (July 1, 2012 - June 30, 2013) with an award not processed through HR & Payroll, submit the award name and recipient(s) by Friday, June 21 to so they can be included our annual newsletter, The Mason Star.

Reminder: 12-Month Faculty Leave Year Ends on June 24. June 24 is the last date for faculty to use their Annual Leave before the carry over. 12-month faculty may carry over 21 days (168 hours) of annual leave. More information available in Policy 2205 and Types of Leave chart. Questions? Call Payroll at 993-2751.

Faculty/Staff Book Scholarship: Deadline Extended. Applications for Mason's competitive $250 Faculty/Staff Book Scholarship are due by Monday, June 24.


IRBNet Now Available for All Institutional Review Board Submissions

IRBNet is now available. Beginning June 6, all protocols and communications will be managed electronically via IRBNet at You may self-register and immediately begin using the new system.

Upon accessing the site simply click on New User Registration in the top right corner. You will be prompted to select a user name and password and enter your contact information. Select George Mason University IRB, Fairfax, VA as your local institution. The forms remain the same; you may submit previously downloaded forms through IRBNet. Simply upload the forms without signing (all signatures are now digital through IRBNet).

Contact for a copy of the IRBNet training materials to help you get started with instructions.

As a service to researchers, ORIA (Office of Research Integrity and Assurance) will also upload all of your previous submissions during the course of the summer. You will be contacted by the office once your previous application is uploaded.

Additional Information:


Increased Bee Activity Not Cause for Alarm

The roof of the Rappahannock parking deck is now home to an active apiary (a honey bee yard), which is a teaching laboratory for educational programs at Mason. The program and bees are doing well in this expanded location, which was approved by university offices and officials.

During the spring and summer, bees naturally become more active and some colonies look for opportunities to expand. Though the bees may be visible in large numbers and sometimes cluster in a single location, they are not aggressive or prone to stinging during this process.

If such activities become a nuisance or if large stable clusters are spotted, advise the Mason Police Department at 993-2810, or a member of the facilities and grounds staff. They are supportive of the Bee Initiative at Mason and will contact the bee keeping partners.


Mason Staff Senate Seeks Departmental Involvement in Summer Staff Appreciation Events

The Mason Staff Senate has scheduled the summer Staff Appreciation Coffee Klatch for the following dates/venues:

Wednesday, July 17; 9:30 am to 11:30 am; Arlington Campus, Founders Hall, Multipurpose Room 125
Wednesday, July 24; 9:30 am to 11:30 am; Prince William, Bull Run Hall, Atrium
Wednesday, July 31; 9:30 am to 11:30 am; Fairfax Campus, Student Union Building I, Patriot Lounge

University departments can register for a table to disseminate information about programs, services, events and other activities available for staff members, either in their professional or personal lives. Departments may participate in one of two ways: by staffing a table at the event or by having literature (or other items) available for staff to pick up at the event.

Contact Kathrin Breitt Brown at or 993-4141 for more information or to register.


Mason Staff Senate Nominations Open

The Mason Staff Senate will accept nominations for Staff Senate seats from June 17 to June 27 at 5:00 pm. Staff Senators serve as the voice of classified staff and nonstudent wage earners, representing concerns to the administration, working to educate staff on issues having an impact on their work/life, and holding appreciation events.

Senators should determine, with supervisor support, the level of involvement above and beyond the stated requirements. All full or part-time classified staff and non-student wage earners are eligible to run for a seat. To nominate yourself or a co-worker, visit and download a nomination form. All nominations must be submitted electronically using the nomination form.

Seats are currently available on the Fairfax, Arlington, and Prince William Campuses. Elections will be held July 8 through July 18.

For questions, contact Joey Carls at or 993-9162; or Kathrin Breitt Brown at or 993-4141.



Visit Today@Mason for the featured events this week.

DMV2Go Ribbon Cutting

International Association of Administrative Professionals Mason Chapter Meeting

Travel Services Open House

Mason Dining



Visit Today@Mason for the featured training this week.

WAVES: Training Dates - Emerge

State Owned Vehicle Driver Training

LGBTQ Safe Zone Trainings

IT Training and Certification Workshops

Fiscal Services

Environmental Health and Safety Office

HR Learning

Budget Office Walk-In Assistance

Office of Sponsored Programs Workshops