Mason E-Files

Posted June 24, 2013


Mason E-Files Will Transition Into Mason News

On July 1, Mason E-Files will transition into Mason News. This will enable us to more efficiently distribute the announcements, reach a broader audience, and simplify the processing of announcement requests. Mason community members will have an enhanced interface that includes the ability to search Mason E-Files based on key words or topics. Events and training will continue to be listed in Today@Mason, remain searchable based on topic and no longer be listed in Mason E-Files.

A link to Mason E-Files, as well as the events and trainings in Today@Mason will continue to be sent via email each week to faculty and staff during the transition. Updates to the Mason E-Files policies and procedures are coming soon. Review current policies for submitting an announcement at Review policies and procedures for submitting an event or training request for Today@Mason.

Contact Dennis Kisielewski at 993-8693 or with questions.


Free Ticket Offer for Faculty and Staff

As a special thank you to faculty and staff, the Hylton Performing Arts Center is extending an offer of 2 complimentary tickets to the Castleton Festival at the Hylton concert, An Italian Extravaganza. On Sunday, June 30 at 7:00 pm, Lorin Maazel conducts the Castleton Festival Orchestra in a program of highlights from the most beloved Italian operas. Soloists include Castleton Festival alums Jonathan Burton and Corey Crider as well as Elizabeth Futral, one of the most celebrated lyric sopranos in the world.

To retrieve your tickets print this announcement and bring it to either ticket office listed below.
Hylton Performing Arts Center at the Prince William Campus: Tuesday to Saturday, 10:00 am to 6:00 pm
Center for the Arts/Concert Hall at the Fairfax Campus: Monday to Friday, 10:00 am to 5:00 pm

There a limited number of tickets available and will be distributed on a first come, first serve basis.


New Web Address for Hours of Operation

Mason's hours of operation web site now has a new web address, The new web address will redirect to the full web address where you are able to access the hours of operation for the different campuses and off-site locations.

Contact Suzy Wiedemann at or 993-1005, if you have any questions.


Auxiliary Enterprise Management Council Grants Available

The Auxiliary Enterprise Management Council (AEMC) grants are available again for the upcoming academic year (deadlines for submission are: July 12, October 4, January 17, February 28). For the 2012-2013 academic year $1.5 million was requested with $469,000 allocated.

AEMC seeks to fund entrepreneurial and innovative projects or programs that are submitted by faculty/staff or students collaborating with faculty/staff and have one or more of the following characteristics:

1. Direct benefit to large numbers of Mason students.
2. Support innovative ideas that help us realize the goals of Masonís strategic plan:
3. Projects that don't have other avenues for funding for student-benefiting ideas which build out Masonís infrastructure.
4. Result in measurable outcomes (defined and assessed by requester).

Take advantage of this great opportunity to make Mason better.

For more information visit or contact Alissa Karton at


Large Quantity of Surplus Items Available

Central Receiving has just received a large quantity of surplus desks, cabinets, tables, chairs and whiteboards that are available for your departmentís use. Once you make your selection, a team member from Central Receiving will deliver the item to your requested location, at no charge. Email with any questions.


HR and Payroll

Mason Faculty and Staff Get Four-Day 4th of July Weekend. For more information and details visit

Update: Affordable Care Act (ACA) and Its Impact on Wage Employees. HR & Payroll has received additional guidance from the Department of Human Resource Management (DHRM) regarding the Commonwealth's decisions regarding the Affordable Care Act (ACA) and its impact on wage, adjunct, and other temporary/seasonal employees. Visit Classification and Compensation or read ACA FAQ's for more information.

Faculty/Staff Book Scholarship: Applications Due Today. Applications for Mason's competitive $250 Faculty/Staff Book Scholarship are due today, Monday June 24 at 5:00 pm in HR & Payroll.


Symantec Endpoint Protection Update

The IT Security Office is in the process of updating Symantec Endpoint Protection to version 12.

Symantec Endpoint Protection will be pushed out over the next few weeks by department. Most pushes will occur at 8:30 am. This week Symantec will be pushed to:

June 25 at 7:00 am
Office of the Provost

June 25 at 8:30 am
Police Department
Prince William Administration
Print Services
Psychology Department
Public and International Affairs
Recreation and Health Tourism
Risk Management
Transfer Center

June 26 at 8:30 am
President's Office

If you are connected to MESA domain, you do not need to do anything. You will get a pop-up stating that Symantec will commence installation; this is standard and just requires a restart of your system.

For questions, contact the ITU Support Center at 993-8870 or via email at

System Administrators, contact the IT Security Office for additional information.


Seeking Participants for a Psychology Study Investigating Memory Recall

The study is being conducted by the Center for Neural Informatics, Structures, and Plasticity at the Krasnow Institute for Advanced Study. Participation will require a few minutes each day (from any location), and last approximately 1-4 weeks. The study is completely anonymous (no identifiable personal data is collected) and safe both physically and mentally. The aim of this project is to gain an accurate understanding of the frequency of human episodic and prospective memory. Episodic memories are recollections of past events. Prospective memories are recollections of future intentions. Specifically, we measure the probability of having episodic and prospective memories and their durations in everyday settings from various age groups to determine age-related changes in memory frequency that may occur.

Requirements: If you are at least 26 years old, speak English fluently, with no memory/language impairment or diagnosed neurological condition, you can participate.

If interested, or would like more information, contact Robert Gardner at


New URSP Application Deadline for Fall 2013

The Office of Student Scholarship, Creative Activities, and Research (OSCAR) is accepting applications for the fall 2013 Undergraduate Research Scholars Program (URSP). The URSP is designed to give undergraduates an authentic research, creative, or scholarly experience under the guidance of a mentor. Students may receive financial support and/or academic credit for their projects, in addition to developing relevant academic and professional skills.

Applications for the fall 2013 URSP are due by Wednesday, July 17 at 5:00 pm. Visit to learn more and to find the student and mentor applications.

Contact OSCAR at if you have any questions.


Seeking Female College Students to Participate in a Study

Seeking female college students between the ages of 18 and 25 to participate in a study focused on body image, weight, and appearance.

Women interested in participating in this study will need to meet the following criteria:
*Have been born in the United States or lived in the United States for at least 10 years
*Experiencing no current major life stressors

Participants will be entered in a raffle for the chance to win one of two $50 gift certificates to Amazon for their participation in this study.

If you are interested in participating, go to to complete the online survey. If you have any questions or concerns, contact Amanda Gordon, M.S. at The survey should take approximately 30 minutes to complete.


IRBNet Now Available for All Institutional Review Board Submissions

IRBNet is now available. Beginning June 6, all protocols and communications will be managed electronically via IRBNet at You may self-register and immediately begin using the new system.

Upon accessing the site simply click on New User Registration in the top right corner. You will be prompted to select a user name and password and enter your contact information. Select George Mason University IRB, Fairfax, VA as your local institution. The forms remain the same; you may submit previously downloaded forms through IRBNet. Simply upload the forms without signing (all signatures are now digital through IRBNet).

Contact for a copy of the IRBNet training materials to help you get started with instructions.

As a service to researchers, ORIA (Office of Research Integrity and Assurance) will also upload all of your previous submissions during the course of the summer. You will be contacted by the office once your previous application is uploaded.

Additional Information:


Increased Bee Activity Not Cause for Alarm

The roof of the Rappahannock Parking Deck is now home to an active apiary (a honey bee yard), which is a teaching laboratory for educational programs at Mason. The program and bees are doing well in this expanded location, which was approved by university offices and officials.

During the spring and summer, bees naturally become more active and some colonies look for opportunities to expand. Though the bees may be visible in large numbers and sometimes cluster in a single location, they are not aggressive or prone to stinging during this process.

If such activities become a nuisance or if large stable clusters are spotted, advise the Mason Police Department at 993-2810, or a member of the facilities and grounds staff. They are supportive of the Bee Initiative at Mason and will contact the bee keeping partners.


Mason Staff Senate Nominations Open

The Mason Staff Senate will accept nominations for Staff Senate seats from June 17 to June 27 at 5:00 pm. Staff Senators serve as the voice of classified staff and nonstudent wage earners, representing concerns to the administration, working to educate staff on issues having an impact on their work/life, and holding appreciation events.

Senators should determine, with supervisor support, the level of involvement above and beyond the stated requirements. All full or part-time classified staff and non-student wage earners are eligible to run for a seat. To nominate yourself or a co-worker, visit and download a nomination form. All nominations must be submitted electronically using the nomination form.

Seats are currently available on the Fairfax, Arlington, and Prince William Campuses. Elections will be held July 8 through July 18.

For questions, contact Joey Carls at or 993-9162; or Kathrin Breitt Brown at or 993-4141.



Visit Today@Mason for the featured events this week.

Opening Reception of The City: One Side and The Other, a Photography Exhibition

DMV2Go Ribbon Cutting

Mason Dining



Visit Today@Mason for the featured training this week.

Equity & Diversity Services

IT Training and Certification Workshops

Fiscal Services

Environmental Health and Safety Office

HR Learning

Budget Office Walk-In Assistance

Office of Sponsored Programs Workshops